We’ve developed an AI tool that can read any type of document, rename it if needed, and sort it into a new or existing document management structure. If you have any physical documents to get digitized, we’ll start with that then help you set up a document system that can be searched using metadata fields so you can always find your files.
Something unique to our tool is its use in industrial projects. The AI can read and rename engineering drawings, sort them in a document structure that everyone in office and on site has access to, find the most recent revisions, and check for missing P&IDs to ensure sites are compliant.
Scanning and Digitalizing Physical Boxes
Do you have boxes of physical documents in storage that you want scanned, named, and uploaded to your AI document management system with document scanning and storage services so they’re easily searchable?
We can gather your engineering documents from any number of sources: from on-premises servers, email inboxes, cloud sources, physical documents, you name it. We define or adopt your desired AI document management system and determine your search criteria with you by using our standardized offering or establishing something more customized.
We can scan your documents on site if you don’t want them to leave your office, or in bulk at our facility, using AI to scan documents quickly and accurately. We take care of all prep (don’t worry about staples!) then meet with your team leaders and determine what storage structure and search requirement suit your needs. Our AI Categorization tool pulls data from the documents and uses that information to sort them in your internal system or a SharePoint creating your desired searchable outcome.
Our AI Categorizer is a document metadata scanning tool that analyzes the scanned documents to extract keywords based on your preferences. It can be configured to use those keywords to rename the document and identify duplicates. It will find metadata (the information about your documents) according to your standards so that it’s easily searchable for future reference. Want all your files from a facility in one place?
Want all your engineering documents identified? That’s what we do. Our quality control team will ensure all rules are clearly established and the output data is correct with a full quality check until our system reports over 99% confidence on the data.
Our team will gather boxes with a courier, label them, remove staples, and format for mass scanning. Once scanning is complete boxes are reassembled as found and shipped back unless instructed otherwise. Note that on-site scanning will have custom pricing based on location, document requirements, sizes, file volume, and scanning equipment required
Our team will create your SharePoint structure, define your search criteria, and determine any rules that apply to your business. This will ensure files are organized the way you want them. If your team already has a document management system in place, a bulk upload sheet, and a list of rules for our AI we can waive these one-time setup fees. Once we’ve set the metadata criteria then we are ready to begin sending files through our series of AI tools to pull data from the files.
By this stage, our team will understand your needs for this information and how you want to apply it. We have tiered costs for the level of effort involved, as processing files through our full set of AI tools involves processing costs and QC efforts.
Once we have all the existing files categorized and accounted for we can check for compliance by looking at the facilities and sites as a whole and compile a list of missing P&ID’s. From this list we can also show you how old the current P&ID’s are and if they are updated to your company’s standards. For any missing P&ID’s we will give you a lump sum quote on how much it would be to redraft them or create them from scratch.