Case Studies

Inter Pipeline Transforms 300,000+ Scanned Documents into a Searchable Engineering Asset

Client: Inter Pipeline Ltd. (REPLACE WITH ‘CLIENT’ ?)
Industry: Midstream Oil & Gas
Location: Alberta, Canada
Project Duration: 3 Months

The Situation:

Inter Pipeline faced a daunting backlog of over 300,000 scanned engineering documents and drawings, scattered across SharePoint folders without structure or metadata.

This disorganization made it difficult for project teams to find critical information quickly, delaying tasks, introducing risk, and frustrating users.
They needed to transform this digital archive into a usable, searchable asset but with a tight timeline and limited internal resources, they turned to Prozus for help

The Goal:

Inter Pipeline’s objectives were clear:

  • Categorize all documents by project and discipline.
  • Capture 10 metadata fields per file.
  • Provide a spreadsheet and SharePoint structure for fast, consistent access.

r

They needed a reliable, technical partner who could deliver at scale and understood engineering documents beyond surface-level tagging.They needed to transform this digital archive into a usable, searchable asset but with a tight timeline and limited internal resources, they turned to Prozus for help

The Partnership with Prozus:

Prozus was brought on board thanks to our deep understanding of engineering documentation and our track record handling complex document control projects.

We didn’t just show up to do data entry, we helped build a solution that Inter Pipeline’s teams could rely on long after the project was complete.

 

The Approach: Combining Process, Tools, and People

  • Created a custom metadata capture tool to streamline manual effort and improve consistency.
  • Deployed a 60-person workforce, working in five clearly defined phases (from Data Capture to QC).
  • Introduced automation to identify document types based on patterns (e.g., all “Single Line Diagram” 
  • files classified under Electrical).
  • Set up a real-time dashboard to track progress and quality.
  • Worked in daily sync with Inter Pipeline’s team to stay aligned.

The Result: From “Just Files” to a Searchable Asset

  • Delivered a fully structured spreadsheet and SharePoint-integrated system.
  • Inter Pipeline’s internal teams can now search, filter, and retrieve critical documents instantly.
  • Automations laid the foundation for easier scaling and system maintenance.
  • What was once a messy document archive is now a structured engineering too